Join organizers from around the country to learn and build community.
The Organizer Convention is back in person in 2025!
Join us in beautiful Colorado Springs, Colorado from January 31 – February 2.
We will continue to balance the great benefits of learning and connecting in person with the accessibility the virtual format provides by alternating in-person and virtual conventions.
USA Ultimate is committed to increasing access to the Organizer Convention for Black, Indigenous, People of Color (BIPOC) members of the ultimate community. Through the Delrico Johnson Fund, we will help cover costs for BIPOC attendees. If you are interested in financial assistance, please fill out this Google Form.
We encourage registrants who are able to make a donation to the Delrico Johnson Fund via your USA Ultimate member account to help cover the costs of BIPOC organizers and coaches who may not otherwise be able to attend the convention.
Questions about the 2025 Organizer Convention? Contact us at convention@usaultimate.org.
Organizer Convention Speakers
Meet the great speakers who will share their knowledge and expertise with us during the 2025 Organizer Convention!
Organizer Convention Schedule
All times MT.
All sessions will be held at the Antlers Hotel.
Friday, January 31
2:30 – 4:00 p.m. – Registration
4:00 – 4:30 p.m. – Get to Know the CEO
Speaker: Kevin Erlenbach
A welcome and get-to-know-you session with USA Ultimate’s new CEO.
4:30 – 6:00 p.m. – Scaling Local Disc Clubs From Good to Great
Speaker: Kimberley Sherwood
Empowering local clubs to break free from the year-over-year cycle and think strategically for long-term growth and impact.
6:10 – 6:55 p.m. – Networking Time
Saturday, February 1
8:30 – 9:15 a.m. – Youth Competition Structure Updates
Presenters: Dan Raabe, Josh Murphy
The latest and greatest on the year-long youth competition structure revamp.
8:30 – 9:15 a.m. – Adult League Structures and Formats
Presenters: Ryan Delaney, Brittany Kaplan
A dive into the ins and outs of adult-league topics including mixed league formats, centering woman-matching participation, while still creating opportunities for male-matching players and more.
9:25 – 10:25 a.m. – Growth and Structure Development
Presenter: Dan Raabe
How do you build structures and systems that support the development and growth of both your organization and youth ultimate in your community? Dan will lead participants through an activity to help identify areas of focus and strategies to achieve growth.
9:25 – 10:25 a.m. – Corporate Sponsorships
Speaker: Mary-Clare Brennan
Obtaining sponsorships is one means of diversifying your organization’s revenue streams. Mary-Clare will talk through how to identify, approach and build relationships with potential sponsors.
10:35 – 11:35 a.m. – Fundraising: Why and How to Start
Speaker: Sam Hinkle
Sam will use his experience in various forms of fundraising and development, as well as his track record of “figuring it out,” to help participants overcome the most difficult part of fundraising: starting. He will work towards several key takeaways, as well as provide structured activities to help people articulate the “why” of their work and identify the appropriate a feasible means of raising funds around that “why.”
10:35 – 11:35 a.m. – Fundraising: Taking It to the Next Level
Speakers: Mike Edmonds, Charlie Huebner
In this session, Mike will lead a discussion about how to approach and cultivate relationships with high-wealth individuals. He’ll be joined by Charlie Huebner, Founder of Noble Cause Strategies. Together they will share examples, lessons learned, and best practices based on their own personal experiences as leaders in their communities, service as non-profit board chairs and members, and their own outstanding careers.
11:35 a.m. – Lunch
12:35 – 1:35 p.m. – The Power of Joy in Sports
Speaker: Jen Royer
Discover how cultivating joy and fun in your sport community not only drives long-term success and athlete retention, but it also protects administrators and coaches against burnout. This session explores why everyone in a sport system needs to position joy as a key priority to help athletes perform better, stay committed longer, and achieve greater success.
Key Topics:
- The connection between enjoyment and athletic performance
- Strategies for creating fun-focused training environments
- Building intrinsic motivation through positive experiences
- Balancing competitive drive with enjoyment (challenge can be fun AND fuel preparation and performance)
1:45 – 2:45 p.m. – USA Ultimate Updates
Speakers: USA Ultimate Staff
Get the latest updates on and ask your questions about the goings-on with USA Ultimate programs.
2:45 – 3:45 p.m. – Round Table Discussions
Engage in conversations with your fellow organizers around a number of real-life topics, led by a moderator with experience on the issue. Topics will include non-traditional leagues, board and organization best practices, hiring paid staff, spirit of the game, and more.
3:45 – 4:40 p.m. – Increasing Girls’ and Women’s Participation in Sport
Speakers: Veronica Collins, Kevin Erlenbach
Veronica will use her personal experience having significantly increased girls’ participation in hockey to share some ideas and best practices to help increase overall girls’ participation in sports at the local level. Kevin will share his perspective and experience having worked to increased girls’ participation from the national level.
5:30 – 7:30 p.m. – Happy Hour
Location: Cottonwood Center for the Arts – 427 E. Colorado Ave., Colorado Springs
Enjoy drinks and hor d’ vouers with your fellow organizers, and continue any conversations started during the day!
Sunday, February 2
8:30 – 9:15 a.m. – Recognizing and Managing Volunteer Burnout
Speaker: Rick Mack
In this session, Rick will discuss tactics to help your organization recruit, engage and retain volunteers. You’ll learn the importance of onboarding volunteers, identifying signs of burnout, collaboration, volunteer boundaries, communication and trust, roles and responsibilities and appreciation protocols.
9:25 – 10:25 a.m. – Organizational DEI Audit
Speaker: Erica Baruch
Erica will lead us through a practical session on how to move DEI work forward, with a framework for considering three domains of such work. The framework can be overlayed on existing efforts or used as a way to begin and/or implement a plan for organizational change around DEI. You will walk away from the session with at least one strategy (but hopefully two or three) that you feel your organization can commit to implementing in the next year.
10:35 – 11:20 a.m. – Collaborating with Youth-Serving Organizations
Panelists: Alissa Graff, Jeff Maskalunas, Ross Osborn
Moderators: Gervon Williams, Dan Raabe
Panel discussion around working with youth-serving organizations in your area, including Boys & Girls Clubs, Special Olympics, parks and recreation departments and more.
11:20 a.m. – 12:20 p.m. – Sociology of Sport
Speaker: Jeffrey Montez de Oca
In this session, Jeff will provide a framework for situating ultimate within a larger leisure and sports space that leads into a moderated discussion that reflects upon practical and philosophical dimensions of the game.
12:20 – 1:00 p.m. – Lunch and Convention Reflection
Location & Lodging
All sessions will take place at the Antlers Hotel in downtown Colorado Springs, Colorado.
Antlers Hotel
4 S. Cascade Avenue, Colorado Springs, CO 80903
Coach Convention Speakers
Meet the great speakers who will share their knowledge during the Coach Convention!
Coach Convention Schedule
All sessions will be held virtually via Zoom
Sunday, November 17
7 p.m. ET
How to Pre-Game: First Game, Mid-Day, and before Finals. Lessons Learned from Past Successes and Failures
Speaker: Alex Ghesquiere
Pre-gaming is an art. The team needs to be together, but individual players have their own idiosyncratic approaches to being at peak performance. The players need to be warm and get in the zone, but expending too much energy early will hurt performance later. The emotions need to be high to fuel an intense start, but the intensity needs to spread out for the entire game. All in all, it’s a delicate balance to strike and one that I’ve made mistakes on many times. I will share my views based on past experiences, share current thinking on best practices, and provide a blueprint for warming up at each phase of a tournament.
8:30 p.m. ET
An Ecological Approach to Skill Development in Ultimate
Speaker: Rob Gray
In the presentation, Rob will share how the principles of ecological dynamics can be applied to coaching in ultimate. How can methods like the Constraints-Led Approach and Differential Learning be used to develop more adaptable and creative performers, improve decision making, reduce injuries, and improve teamwork?
Monday, November 18
7 p.m. ET
Culture and Team Architecture
Speaker: Sean McCall
This session details how to establish a model for a team that maximizes clarity and transparency to get the most buy-in and maximum discretionary effort from team members. Given coaches are mostly volunteering – yes, the team may pay your expenses and may also offer some wages – the bottom line is that the team can only reach its full potential when all roles on the team, from players to coaches, are fully bought in and each gives their maximum discretionary effort to the team. Participants to this session will walk away with additional perspective on team architecture, actionable advice, critical conversations to have with the team, to get the most out of the experience for all involved.
8:30 p.m. ET
Down 4-8? Gametime Defense to Win the Game
Speaker: Robin Davis
Zone, person, force middle, 3-person cup, box-and-one? Come game-time, good coaches and players know a wide range of defensive looks. What makes a great coach and a great team is being able to utilize the right defense at the right time. In this workshop, Robin will share how she makes defensive game plans based on her team’s strengths and scouting the opponent. Great plans don’t always come to fruition, though; Robin will also discuss how she uses real-time stats to influence in-game adjustments. This combination of thoughtful planning and data-driven instant decision-making has been a winning combination for her Superfly team.
FAQs
Will the Organizer Convention be held in-person or virtually in 2025?
The Organizer Convention will be held in person in 2025! All sessions will take place at the Antlers Hotel in downtown Colorado Springs.
How do I register if I am attending on behalf of a USA Ultimate affiliate or state-based organization?
Contact Leah Dolan-Kelley, and she can get you registered.
Are registration fees refundable?
If you are no longer able to attend the Organizer Convention, we will refund your registration fee until January 19, 2025. After that, no refunds will be granted.
We can also transfer your registration to someone else who will be able to participate in your place.